Position: Administrative Coordinator (MS Project)
Location: Rancho Cordova, CA 95670 (REMOTE)
Duration: 12 Months contract with possible extension
Pay Rate: $28/hr
Job Description:
- Track project progress and ensure stakeholders are aware of deadlines so that projects are completed within established schedules.
- Establish and maintain engagement across teams to ensure project goals are met.
- Ensure that all project correspondence meets standards including proper use of words, spelling of words, and punctuation.
- Prepare work summary read outs, and status reports.
- Track and document lessons learned
- Collaborate with internal team to identify project requirements, risks and opportunities for improvement.
- Adapt to changing priorities and deadlines demonstrating flexibility and resourcefulness in addressing challenges.
- Proactively identify and implement process improvements to streamline project coordination and enhance efficiency including defining systems changes to support the processes.
- Maintain accurate documentation of project activities including meeting minutes, action items and project plans.
- Maintains updated knowledge of contract compliance provisions for the project and department and meets requirements of the job position.
- Follows policies and procedures without deviation.
- Enter appropriate data into computer programs.
- Produce and maintain data reports and alert management of inconsistencies or issues.
- Perform database queries to assist with analysis and report issues when appropriate and necessary.
- Interpret, select, or code items to be entered from a variety of document sources.
- Verify data entries for accuracy and completeness.
- Undertake special projects; provide periodic and consistent information to management for each phase of the assigned project.
- Perform audits of own work and or that of others to ensure conformance with established procedures.
- Participate in task-oriented groups representing the interests of the area and provide information necessary to address and resolve potential issues.
- Provide support to various project stake holders.
- Perform other duties as may be assigned by executive management.
Job Requirement:
- High School diploma or equivalent with 4+ years of experience, or Associate degree with 2+ years experience.
- Must have at least 3 years’ admin coordinator experience. Must have extensive knowledge in Microsoft Project, Excel and Word. Be able to manage workplans.
- May have additional training or education in area of specialization.
- Works on assignments that are moderately difficult, requiring judgement in resolving issues.
- Understands implications or work and makes recommendations for solutions.
- Communicates on complex or sensitive issues or draft such responses for supervisor or team lead.
